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My top productivity tools and tricks for managing my daily workflow (2022 edition)
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简介The boyThe best smartwatchesApple, Samsung, and others battle for your wrist.Read now Once ...
The boy
The best smartwatches
Apple, Samsung, and others battle for your wrist.
Read nowOnce I have coffee in hand, I navigate the puppy's tower defense strategy for the morning, trying not to get my toes bit, spill my coffee, or step on one of his well-chewed stuffed animal friends. Eventually, I reach the couch, flip on my couch-side monitor, and once again check my email.
At this point, I tend to take note of what's in my inbox, but I neither process it, nor respond to it. I want to let the coffee take hold.
I also take a quick look at my calendar and my to-do list to make sure I know what's on deck for the day.
Daily must-reads with Pocket
Next up, I hit my daily most-reads. Of course, this starts with ZDNet, then usually Drudgeand Techmeme. I do a quick headline scan and anything that seems worth reading, I right-click and save to Pocket.
I just think of those users like more of my students. If any questions show up in my inbox, I go into the ticketing system and answer questions. I'm not assigning users letter grades, but otherwise the process is pretty much the same.
By the way, this is also a great way to think about users, which I initially was a bit unhappy about adding to my daily workload. But the reframe is this: I'm an educator and these are more people in need of assistance while they're learning to use these plugins. So, rather than thinking about providing user support as an added workload, I think of the users as more of my students and their questions as simply more teaching opportunities. It's also a great way to keep up on what people are doing out there, and gives me a much more "on the street" dialog with users, which is invaluable as a tech journalist.
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Here's another little trick I use: I get a lot of feature requests (which I call "cool feature ideas") from the plugin users. The go into the bug tracking system I manage in Notion.
To-doing my to-do list
By this point, I'm usually most of the way through the morning. My email has been processed and actions have been moved to my to-do list and schedule items to my calendar. I've done a considerable amount of reading, and I'm up to speed on the various issues I'm responsible for following. I've graded students and supported users (and added any bugs or key follow-up items to my to-do list).
Now, it's time to tackle the to-do items. Like Pocket and Gmail, Todoist runs on my phone, my tablets, and on my desktop in a browser window. It even runs on my Apple Watch. So I can organize and manage my to-do items from anywhere.
The very first thing I do is go down the list and move items around. Some items are no longer a today priority, while some have increased in priority. I have some repeating tasks (like grading students for each of my sections) that pop up when they need to.
Before I go on to the rest of my day, which is doing my to-do tasks and slowly migrating into project time, I'll tell you my newest secret weapon for managing to-do items: Notion. I used to use Trello to do this, but hit a couple of walls. Notion, which is a bit new and a bit weird, has a whole pile of possibilities.
Also: Notion app review: Why (and how) I rely on this powerful productivity tool
Notion solves a classic to-do list problem: Too many items on the to-do lists. We all suffer from this practice, where anything that might have to be done, even someday items and "I'll get to it when I can" items, future project ideas, and all the rest all wind up on the to-do list as low-priority items that fill the list to the brim.
Some days are spent merely taking all those items that were previously scheduled for the, say, 15th of next month, and moving them to the following month once again.
I gave this problem a lot of thought and realized there are items I need to do, that are actionable in the near term, and items that just need to be on a list somewhere, that have no specific priority.
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